For all kinds of enterprises, data backup and recovery are crucial procedures. In the event of data loss, these two distinct procedures cooperate to provide disaster recovery and guarantee business continuity. A well-known accounting software utilized by millions of businesses globally is QuickBooks Online, one such application. Now, let’s go deep into QuickBooks Files Online backups, covering what they are, how they function, and how to use them
Before moving on, let’s quickly review the ins and outs of QuickBooks Online, including online access, backups, and working together.
QuickBooks Files Online: What Is It?
Because of its cloud accessibility and user-friendly interface, QuickBooks 2024 Online is a popular accounting program that many businesses prefer. It’s no secret that one of the best accounting programs available is Intuit’s QuickBooks. Launched in 1983, the company has changed through time to adapt to its users’ evolving needs.
With the release of QuickBooks Files online in 2001, the software’s features were expanded to include any time/anywhere access, remote team empowerment, and scalable expansion.
Businesses of all sizes use QuickBooks Online for their accounting requirements, and accounting firms use it to manage several clientele.
There’s no denying that Intuit is pushing customers to move from desktop to online QuickBooks. QuickBooks Files Online makes managing many clients easier for accountants and bookkeepers. It is also remotely accessible, has regular software updates, and allows you to streamline your procedures utilizing third-party apps.
The lack of a personal QuickBooks backup of the account is the most significant obstacle keeping consumers from moving to QuickBooks Online. Two capabilities that are absent from the online edition are “create a local backup” and “undo,” which are available for individuals who live in the cloud and have never used the desktop version.
For desktop users, performing a backup at the end of the day or week is second nature (when they remember to do so, anyhow). The knowledge that you can roll back your firm file to an earlier version in case something goes wrong is comforting. Nevertheless, in QuickBooks Online, whatever you remove is permanently lost (unless you have a plan in place for securing your cloud data backups).
QuickBooks Online will automatically back up your company files when you configure Rewind Backups. Rewind offers the ability to repair errors and recover erased data. It also lets you copy data from QuickBooks Online to other files.
Does QuickBooks Files Online Already Have a Backup?
Many inquire: Does QuickBooks Online perform automatic backups? It’s a common misconception among QuickBooks Online users that Intuit can recover any deleted data. That’s not the case, regrettably.
You may find information about whether or not to back up your data using QuickBooks Online in the Intuit Community assistance documents.
Nevertheless, a crucial disclaimer that must not be disregarded follows this:
“We cannot restore your file to a previous point in time.”
A disaster recovery backup is something that Intuit offers users of QuickBooks Online. In the event that the QuickBooks Online platform or its servers were compromised, Intuit would make an effort to restore all user data to the most recent backup. This type of backup is known as a platform-level backup.
You cannot directly access this QuickBooks Online backup as a user to recover your data. In other words, you run the danger of having to undo changes or losing data forever if manually:
- Issues arise from an app integration
- A number of errors must be corrected.
- Without seeking your advice, the client made modifications
- An unhappy employee erased data
- A sincere error led to the deletion of an item.
This is not exclusive to QuickBooks Online. Under the Shared Responsibility Model, customers are in charge of backing up their account-level data for the majority of SaaS companies (Xero, Shopify, BigCommerce, Trello, Zendesk, GitHub, etc.).
This is the reason why you require access to both the Intuit platform-level backups and your QuickBooks Online account-level backups. We discovered this problem with numerous cloud companies, which is precisely why we founded Rewind.
Gaining control over your data is the second reason you should activate QuickBooks Online backups on your own. Having a supplementary backup outside of the cloud vendor’s servers allows you more autonomy and control, especially when it comes to sensitive data like financials.
Even though it’s not your fault, the client will rely on you to assist them in recovering their data if something were to happen to their QuickBooks Online files. Instead of waiting for Intuit to make the necessary corrections, you should be able to assist your client in such circumstance.
.Fortunately, having a backup gives you peace of mind and convenience, so you don’t have to pick between the two. In just five minutes, you can use Rewind to automatically create a continuous backup of your QuickBooks Online account, so you never have to worry about it again. Unless you have to roll back the company file to the last instant before everything goes awry.
Rewind ensures the backup of your QuickBooks Online accounts in three ways:
At midnight local time every night, we perform an automated backup of any new modifications.
We do automatic, real-time backups while you are working on your company file.
When necessary, you have the option to initiate a manual backup using this feature.
Three Easy Steps for QuickBooks Online Backup
Here is an easy way to backup QuickBooks Online:
- Register for an account on Rewind.
- Connect your online QuickBooks account. Use your QuickBooks Online Accountant login to back up several client accounts in your Rewind Vault if you work as an accountant or bookkeeper.
- In a few minutes, your first backup will automatically start and finish. Rewind operates on a “set it and forget it” basis, meaning that your data is constantly protected in the background.
How Can I Get My QuickBooks Online Backup Back? 4-Phase Procedure
You have two options with Rewind for automatically restoring your online QuickBooks backup:
- Restore a single item via the Vault to a particular version (without losing any further work).
- Recognize one invoice as an example.
Utilizing the Advanced Restore option, you can restore an entire QuickBooks Online file to a particular date and time. Revert a file following an error, for instance.
The Rewind Vault can be used to recover your QuickBooks Online backup if necessary. Here are detailed instructions accompanied by a video tutorial.
Our Help Center will cover all of your inquiries. If not, our helpful Rewind support staff is here seven days a week to assist with data backups, data restores, and any other queries you may have regarding data security for QuickBooks Online.
What does the QuickBooks Online Rewind feature entail?
To backup data, Rewind uses all of the QuickBooks Support Online APIs that are accessible. At this point, Rewind can be used to backup and restore the following items:
Transactions, such as:
- Money Bills
- Paying bills
- Memoranda for credit
- Funds Transfers
- Calculations
- Charges
- notes in a journal
- Cash
- Buying
- Orders of purchase
- receipts for refunds
- receipts for sales
- temporal activities
- Changes of
- Credits to vendors
- Lists containing:
- Reconciliations
- Included
- Classifications
- Clientele
- divisions
- Workers (without including SSN field)
- Products
- French-only journal codes
- Payment options
- Language
- Traders
- Preferences in
Apart from the previously mentioned objects, the following QuickBooks Online things are also backed up, but their restoration needs our assistance:
- Spending plans
- Currency
- tax authorities
- Tax codes
- Taxation amounts
The following items are not supported for backups by Rewind at this time:
- Details about the company
- Possessions
- currency exchange rates
- Payment processing for QuickBooks Online payments
- Claims Processing
- bank rules and banking feeds
- Client Categories
- Rules for Pricing
- Charges and Credits that Are Delayed
- Repeated Business Operations
- Billable expenses depending on accounts
- Billable expenses linked to items with markups
- Personalized Reports and Forms
- Entries in Audit Logs
- Adjustments to Inventory
Rewind and other technology partners cannot access this data using APIs that Intuit has not made available. We’ll get to work adding these items to the backups as soon as they become available.
Spend five minutes now to avoid having to work for hours later.
Unforeseen data disasters can occur due to a variety of factors, including errors made by clients, malfunctioning third-party app integrations, incorrect data imports, and many more. Now is the best time to ensure that you can swiftly restore your QuickBooks Online accounts without having to redo hours of labor if something were to go wrong. You’ll be back up and running in a matter of clicks using QuickBooks Online backup and restore.
Eventually, you can even persuade your devoted desktop customers to migrate to QuickBooks Online.